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Use cases · Any company

See what each project really earned, and close it with confidence

Every invoice, supplier bill and bank payment is tied to its project. So each project has its own small set of books, its real margin next to the margin you planned, and a checklist that tells you when it is really finished.

Used byNextPlay

  • Nearly every sales invoice on its projectmore than 7 in 10 placed there by themselves
  • Real margin next to the planned marginfor each project, on one page
  • You decidewhen to take the margin out and when to close

The problem

Normal books know accounts, not projects. Sales and costs are two big numbers for the year, and each project's margin gets rebuilt in a spreadsheet. Customers pay months before the trip, and suppliers send their bills weeks after it. A project that looked good can turn thin when the last bill arrives. And "is this project finished?" is a feeling, answered in a chat thread.

How it works

Payment plancustomer invoicesupplier billbank paymentproject pageclose checklist

  1. Customer invoices

    an invoice raised from a project's payment plan lands on that project by itself.

  2. Supplier bills

    when you approve a bill, you pick its project, or split it across several.

  3. Bank payments

    a payment matched with a project's invoice joins that project too.

  4. The project page

    shows what came in, what went out, and the real margin next to the margin you planned.

  5. Margin tab

    each time you take margin out of the project, it is logged, so it is taken only once.

  6. Closing tab

    a checklist: is every customer paid, every supplier paid, every payment backed by a document? You can email the project manager two buttons: "All good" or "Something is missing".

Proof from real use

At a sports travel company, for one year of trips:

  • Almost every sales invoice sits on its project, and more than 7 in 10 got there on their own, from the payment plan.
  • All but one of the supplier bills for trip costs sit on a project.
  • About nine in ten finished projects have their margin taken out and logged against the project.
  • The first projects have been closed on the checklist, each one as final, with no bank payment left without its document.

What you still decide

You set the planned figures, pick the project for each supplier bill and decide when to take the margin out. You compare the real margin with the plan on the project page, and you choose when a project is closed.

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See what each project really earned, and close it with confidence | Use cases | Cifrova